Field service & industrial maintenance
The forms your engineers actually fill in.
Vans, plant rooms and sites still run on paper because paper works with cold hands and no signal. Formalini takes it from there.
Job sheets
Labour hours, parts used, engineer signature, customer sign-off.
Inspection checklists
Pass/fail marks, measured readings, defect notes and photos.
Maintenance logs
Asset numbers, meter readings, next service dates.
Delivery & waste notes
Quantities, references, times and signatures.
Why this is harder than invoice scanning
- Handwriting under pressure — written on a knee, in poor light, sometimes in the rain.
- Marks, not words — ticks, crosses, circled options and sketched locations carry real meaning.
- Every company's form is different — so templates and rules matter more than a generic model.
- Wrong data is expensive — a missed reading becomes a failed audit, so uncertain values must be flagged, not guessed.
What changes in week one
- Engineers photograph the sheet at the end of the job instead of dropping it off on Friday.
- The office reviews flagged values only, not whole documents.
- Approved records reach your maintenance or ERP system automatically.
Tools available for this industry
Each tool opens in your desktop after sign-up. Basic scans are free; full reports use credits.
Form data extraction
Job sheets and service reports become data with confidence scores.
Handwriting to text
Photos of handwritten notes become editable text.
Field forms to GIS
Field inspection forms become map-ready records for ArcGIS.
Receipt data extraction
Technician receipts to merchant, date, tax and total.